Automate Your Tasks with AI While You Sleep

Learn to Use AI for Automated Tasks

This guide will show you how to use new AI tools that can run tasks automatically, even when you’re not at your computer. We will cover how to set up scheduled AI jobs that can help you save time and get more done. You’ll learn about new desktop applications and features that make AI more accessible and powerful for everyday use.

Prerequisites

• A Mac computer (for some features)
• A paid Claude subscription (for Claude Code)
• Basic understanding of AI concepts

Step 1: Explore New Desktop AI Apps

Several companies have released new desktop applications for AI tools. Google has made its Gemini app available for Mac users.

This app allows you to access Gemini and NotebookLM features directly from your desktop. You can often launch these apps quickly using keyboard shortcuts, like pressing Option + Spacebar.

While these apps offer convenience, they are often seen as catching up to competitors. For example, the Gemini app for Mac is similar to other desktop AI applications available now. It’s a useful addition if you already use Gemini or NotebookLM and want easier access.

Step 2: Upgrade to the New Claude Desktop App

The Claude desktop app has received significant updates, especially for Claude Code. The interface has been redesigned, moving navigation to the left side of the screen. This update makes it easier to manage multiple projects simultaneously.

You can now open multiple Claude Code windows and drag them to create split-screen views. This allows you to work on different projects side-by-side within the same application. The app also provides access to the terminal view directly, offering a more integrated coding experience.

Tip: Use Split View for Multitasking

The ability to split your screen with multiple Claude Code sessions is a major improvement. You can drag windows out to create separate views, which is helpful for comparing code or working on different parts of a project at once. This feature makes complex coding tasks more manageable.

Step 3: Set Up Automated Routines with Claude

Claude has introduced a powerful feature called ‘Routines.’ These are scheduled tasks that can run automatically. While scheduled tasks exist elsewhere, Claude’s implementation is particularly useful because it can run in the cloud.

This means your tasks can run even when your computer is off or asleep. You can set up routines to perform actions like summarizing meetings or processing data daily. This feature is a significant step towards AI working for you in the background.

How to Create a Remote Routine

1. Navigate to the ‘Routines’ section in Claude.
2. Choose to create a ‘New Routine.’
3. Select the ‘Remote’ option to run the task in the cloud.
4. Define the task, such as summarizing meetings.
5. Select the AI model you want to use (e.g., Opus 4.7).
6. Set a schedule for when the routine should run (e.g., every day at 9:00 AM).
7. Add ‘Connectors’ to link Claude with other services like Zoom.

Expert Note: Using Connectors

Connectors allow your AI routines to interact with other applications. For example, ‘Zoom for Claude’ can access meeting transcripts.

To use a connector, you’ll need to grant it permission to access your accounts. Once connected, the AI can pull data from these services to perform its tasks.

For instance, you could set up a routine to automatically get meeting transcripts from Zoom. You would then use a prompt like ‘Summarize my meetings from the past 24 hours.’ The AI will process the transcripts and provide the summary.

Step 4: Leverage Cloud-Based AI for Efficiency

The ability to run routines in the cloud is a key advantage. You don’t need to keep your computer on or connected to power for these tasks to complete. This is a major improvement over older methods where your local machine had to be active.

You can stack multiple routines to create complex automated workflows. This significantly reduces the need for manual intervention in recurring tasks. It’s a way to build systems that operate without your constant attention, saving you valuable time.

Tip: Focus on Time Savings

When exploring AI tools, think about how they can save you time. This mindset simplifies the overwhelming amount of new technology. By focusing on reclaiming your time, you can better choose and use AI tools effectively.

Step 5: Explore Advanced Text-to-Speech with Gemini

Google’s Gemini 3.1 Flash offers a new text-to-speech model that stands out. It allows for incredible vocal control, enabling you to change the tone and emotion of generated speech. You can make the voice sound suspenseful, panicked, or convey various other feelings.

You can try this feature for free at studio.google.com/generate-speech. By using text in square brackets, you can instruct the AI to add specific emotions or tones. For example, putting text in brackets can trigger a ‘dark, suspenseful whisper’ or an ‘absolute panic mode’ tone.

How to Use Gemini Text-to-Speech Emotions

1. Go to studio.google.com/generate-speech.
2. Type your desired text.
3. Add instructions for emotion or tone within square brackets, like ‘[whispering]’.
4. Generate the speech to hear the result.

This advanced text-to-speech is also available via API for developers and is integrated into Google Vids, a simple online video editor with AI tools.

Step 6: Utilize Free Offline Dictation on Mac

Another useful tool from Google is a free dictation application available on the Mac App Store. This app provides fully offline speech-to-text capabilities. It works without needing an internet connection, making it a private and reliable option.

While some users report minor issues with background noise or echo, it is generally considered reliable. This is a significant value, as competing apps often charge a monthly subscription for similar features. This app runs on the Gamma 4 model, which is small enough to function locally on your device.

Warning: App Store Availability

This specific dictation app may only be available on the US App Store. Check your local App Store for availability. Even if the quality isn’t perfect, its free and offline nature makes it a compelling option for many users.

Step 7: Consider the AI Advantage Summit

For those interested in building systems that run automatically, there’s a free live event called the AI Advantage Summit. It runs from April 23rd to 25th. This event focuses on teaching non-technical users how to architect automated AI systems.

The summit aims to provide a clear roadmap for integrating AI into your workflow to save time. It’s designed for people who want to understand the big picture of AI automation rather than deep technical details. You can register for this free event to learn more about creating these efficient systems.

The event is a great opportunity to learn from experts and understand how AI can give you back your time. It’s recommended for anyone feeling overwhelmed by the pace of AI development. The goal is to simplify AI’s application and help you gain clarity.

Source: AI That Works While You Sleep & More AI News You Can Use (YouTube)